Our Policy For Handling Your Personal Data
Who Are We
Addlestone Community Theatre will be the ‘Controller’ of the
personal data you provide to us. We are a part of registered a Charity
and the number is 304962. Our address is: Addlestone Community
Theatre, Garfield Road, Addlestone KT15 2NJ
What We Are We Doing
Unless otherwise agreed with you, we will only collect basic
personal data about you, which does not usually include any special
categories of personal information about you (often known as
‘sensitive personal data’). This information does, however, include
your name, email address and your mobile number.
Why We Need It
We need to know basic personal data to register your membership and
keep you up-to-date with our activities. You can choose to
unsubscribe from these communications at any time by sending an
email to
info@addlestone-community-theatre.org.uk
What We Do With It
All the personal data we hold about you will be processed by our
volunteers. We will not send your data to any third parties unless
you have specifically agreed it with us in advance.
We take all reasonable steps to ensure that your personal data is
processed securely.
We will send you information about the Community Theatre via
telephone and email.
How Long We Keep It
We will generally keep your personal data for an indefinite period
of time, so that we can maintain your membership and keep you up to
date with Theatre activities. This includes our ongoing newsletter
and other information communications. Your information will be
kept with us until you notify us that you no longer wish to receive
this information. You have the right to withdraw your data at any
time.
Sensitive Personal Data
In addition to the basic data described above, it may also benefit
you to notify us of any health condition or disability, you have, so
that we are aware of these conditions and how they affect you. This
will allow us to take any reasonable steps to accommodate specific
needs or requirements you have when providing our services to you.
This type of information is known under the law as ‘special category
information’ (you may also know this as ‘sensitive personal data’)
and we require your explicit consent to process this information.
This kind of information will only be collected from you and used by
ACT to assist you, it will not be shared with any third parties and
will only be kept as long as it is required for this purpose, or
until such time as you notify us you no longer consent to its
processing.
What Are Your Rights?
Under data protection legislation, you have several rights regarding
the use of your personal data, as follows:
If at any point you wish to either confirm whether your personal
data is being processed and/or access the data we hold on you, you
can request to see this information, usually free of charge, and we
will respond to this request within a month.
You also have the right for certain data you have given to ACT, to
be provided to you in a structured and commonly used electronic
format (for example, a Microsoft Word and Excel), so that you can
move, copy or transfer this data easily to another data controller.
You may also request that we transmit this data directly to another
organisation where it is practical for us to do so.
You are entitled to have data deleted if it is no longer needed or
there is no longer a legitimate reason for the processing, or if the
data in question has otherwise unlawfully been processed. You may
also request deletion of your personal data if it was only being
processed as a result of you consenting to this and you now withdraw
your consent. This will also terminate your membership.
You have the right to object to the processing of your personal data
(note that this only provides you with the right to raise your
objections, not a blanket right to have any and all processing
cease). We may terminate your membership under these conditions.
You have the right to restrict the processing of your personal data
under certain circumstances, including if you have consented to its
accuracy and while this is being verified by ACT, or if you have
objected to its processing and while ACT is considering whether it
has legitimate grounds to continue to do so.
How To Complain About The Use Of Your Data
If you wish to raise a complaint about how we have handled your
personal data, including any of the rights outlined above, you can
contact the
ACT Chairman and your concerns will be investigated.
If you are not satisfied with our response, or believe we are
processing your data unfairly or unlawfully, you can complain to the
Information Commissioner’s Office (ICO). You can find further
information about the ICO and their complaints procedure here:
https://ico.org.uk/concerns/.